Student / Alumni Policies & Procedures

//Policies & Procedures
Policies & Procedures2018-04-17T21:54:27-05:00

Rationale for Career Services Office Policies

Your college education is just one of the many professional accomplishments you will achieve in life. The Career Services Office wants to support you in this initial step toward professional growth. Since we work with a large constituent of students, alumni, employers, faculty, University administrators and community members, The Career Services Office wants to ensure that professionalism is maintained by all parties involved. Our office expects  students and alumni treat these constituents with respect and courtesy. Your actions are reflective of you, your peers and the University. We encourage your development towards career success, and we want you to convey professionalism at every step within that development.

Career Services Office Expectations of Students

  • Provide accurate information: Students and alumni will be expected to submit truthful and accurate profile information and application materials.
  • Demonstrate genuine interest: Students and alumni are expected to keep all scheduled advising appointments and on-campus interviews. Students and alumni are expected to only pursue employment with companies for which they intend to work.
  • Professional conduct: Students and alumni are expected to accept offers of employment in good faith and to notify employers of acceptance or non-acceptance of the offer; after accepting a position, students and alumni should withdraw their candidacy from all other opportunities. Students and alumni are also expected to behave professionally during all aspects of the job search and throughout the course of their employment.

Career Services Advising Appointments

Students and alumni are expected to keep their scheduled appointments and act in a professional manner. If cancellation becomes necessary, students should contact the Career Services Office as soon as they know they will be unable to keep their appointments.

Appointment Setting Guidelines

  • Due to the high volume of constituents we serve, students and alumni are required to set-up an appointment in advance in order to see their Program Manager.
  • A Handshake account is required to set up an appointment.
  • Students and alumni must bring a copy of their resume to their advisement session, or may upload a resume on Handshake prior to their advisement session.
  • Alumni: one-year post graduation and beyond have limited access to advisement services.


  • Students/Alumni who arrive more than 10 minutes late to their scheduled appointments will be asked to reschedule their appointments.

No Shows

  • Student/Alumni who have scheduled an appointment but fail to appear and do not cancel or reschedule in advance will be considered a no show.
  • Students/Alumni who fail to show to scheduled appointments may lose access to CSO services.

Employer On-campus Interviews

Students and alumni are expected to keep their scheduled on-campus interviews and act in a professional manner if cancellation becomes necessary. Cancellations must be made at least 24 hours before a scheduled interview and must be for an acceptable reason.

  • No Shows: A student or alumnus who misses an on-campus interview must write an apology letter to the employer and submit it to the Career Services Office for delivery.
    • Failure to Comply
      • If a student or alumnus who misses an on-campus interview fails to submit an apology letter, he or she will not be permitted to schedule any further interviews and will no longer be able to apply to opportunities via Handshake.
      • Full access to Handshake will be reinstated once an apology letter has been submitted.


Professionalism is a critical aspect of the job search and is expected by students, alumni and employers at all times.

Reneging: Accepting a job or co-op/internship is a major commitment to an employer. You should only make this type of commitment if you fully intend to honor it.

  • As soon as you accept a position, you should cancel all other interviews that you have scheduled and cease all job search activity. It is inappropriate to continue discussions with other prospective employers once you have accepted an offer.
  • Reneging can severely damage your reputation, not only in the short-term, but also for the duration of your career. Reneging can also have negative implications on Embry-Riddle’s relationship with the employer and can adversely impact future opportunities for other Embry-Riddle students.
  • Career Services is not in support of a renege situation on your part unless under extenuating circumstances. You can avoid a reneging situation by carefully planning and managing your job search and by seeking advice from Career Services and trusted professionals in your network.
  • Failure to Comply
    • If a student or alumnus reneges on a full-time offer, he or she will not be able to apply for opportunities via Handshake for a period of three months.
    • If a student reneges on an internship or co-op offer, he or she will not be able to register his or her experience for course credit during the respective semester
    • If there are extenuating circumstances (e.g., the company failed to comply with the terms of the offer, a family emergency, etc.), students and alumni must provide documentation in writing to explain the situation. Career Services will consider the circumstances and determine if the decision to renege was justifiable, negating any consequences.
  • Note that a company rescinding an offer does not fall into the category of reneging on the part of the student or alumnus. In the event that an employer rescinds an offer, please contact Career Services to discuss.

Faculty Information

We encourage and welcome faculty to contact Career Services when an industry contact reaches out to request candidates for a job or co-op/internship opportunity. Career Services posts positions in Handshake for all students and alumni to access, offering a fair and equitable process for candidates and employers. Please read the NACE Faculty Guide to Ethical and Legal Standards in Student Hiring for more information.

Career Services Office Disclaimer

Embry-Riddle Aeronautical University does not and will not endorse, condone or support either the companies seeking employees or any new job and surrounding activities for which employment is sought. The intended purpose of this service is to provide possible job opportunities for students and alumni and creates no warranty as to any listed company or website. Choosing a job is your decision; please use caution and common sense.

  • Students/Alumni are expected to take personal responsibility for their own job search and communicate with the Career Services Office on a regular basis to take advantage of the programming and resources available.
  • Employers make any and all hiring decisions, and the Career Services Office cannot and will not influence the selection process.
  • The Career Services Office provides career opportunities related to ERAU degrees and makes them available to all students and alumni who meet employment eligibility requirements, regardless of campus affiliation.
  • Handshake registration does not guarantee selection.
  • The Career Services Office policies and guidelines are a supplement to the University Academic Policies.
  • The policies and guidelines outlined by the Career Services Office are subject to change.

Last updated: March 21, 2017