It is important to ensure that all recruitment practices align with the standards and ethical guidelines established by our institution. This policy outlines the restrictions placed on third-party recruiters who seek to engage with our institution and highlights the importance of maintaining ethical recruitment practices.

Definition of Third-Party Recruiters

Third-party recruiters are agencies, organizations or individuals that recruit candidates for employment opportunities on behalf of another employer. This category includes but is not limited to employment agencies, search firms, contract recruiters and temporary agencies.

General Guidelines

In alignment with the ethical principles outlined by the National Association of Colleges and Employers (NACE), third-party recruiters are required to adhere to the following guidelines when participating in any recruitment activity:

  • Transparency: Third-party recruiters must disclose the name of the employer they are representing to both the institution and the candidate. Failure to do so may result in immediate termination of recruitment privileges.
  • No Access to Direct Hiring Events: Third-party recruiters are not permitted to attend career fairs, on-campus recruitment or virtual recruitment events. These events are reserved for employers who directly hire for full-time, part-time or internship positions.
  • Compliance with Equal Opportunity Laws: Third-party recruiters must adhere to all applicable federal and state laws, including Equal Employment Opportunity (EEO) standards. The recruitment process must be conducted fairly and equitably for all candidates.
  • Confidentiality of Candidate Information: Candidate information obtained through recruitment activities must be used solely for employment purposes. The third-party recruiter must protect the confidentiality of this information and may not disclose any details without prior consent from the candidate.
  • Prohibition on Fee-Based Recruitment: Third-party recruiters may not charge candidates fees for services related to job placement. Employment services should not impose costs on applicants for accessing opportunities.
  • Job Postings: Third-party recruiters may not post positions on Handshake, our institution's job board.

Failure to Comply

Non-compliance with these guidelines will result in removal from access to our recruitment services, including job postings and employer networking events. Continued violations may result in a permanent ban on recruitment activities at our institution.

Ethical Endorsement

Our policy follows the ethical principles promoted by the National Association of Colleges and Employers (NACE), which emphasize fairness, transparency and accountability in recruitment. All third-party recruiters must ensure that their practices align with these standards to foster a professional and ethical hiring environment.